We manage Gift-Aid for charities to reduce risk and ensure HMRC compliance

HOW WE  WORK

The Gift Aid Management Specialists 

01

UPLOAD

Using our secure SFTP client portal organisations can upload any types of files for validation, including image (tiff, bitmap and pdf) files, word documents, emails & house file data. All files are converted to pdf and we run OCR against every document/file cutting cost on validation for word and emails and adding a third layer of OCR to the indexing and reviewing for image files.

02

INDEX

With over twenty years of Gift Aid experience in the sector and using our unique Gift Aid developed software, we offer a first-class indexing service. Our primary focus is to validate as many forms for you as we can find, we go through thousands of forms a week, identifying whether a declaration has the right Gift Aid statement, or has been date stamped, we make sure we capture the made date of the declaration and use markers to establish if the declaration is a one-off or a four-year declaration. Where declarations fail the validity test we will code why, everything from invalid declaration statements, to missing addresses, or contact details on the declaration not matching your house file. This information allows the charity to repair the invalid declaration thereby removing the risk of HMRC penalties.

03

RETREIVE

From your secure dedicated portal: we offer fast, simple options to download or view indexed media with up to 25 concurrent connections based on your choice from our subscription model, as well as the vital statistical data on failed reason codes & Secured vs Liability Gift Aid Income.

 

MEET POLYSTAT

OUR STORY

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OUR VISION

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TECHNOLOGY

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OUR

CLIENTS

 
 

STAY IN TOUCH

Tel: 123-456-7890
Fax: 123-456-7890
500 Terry Francois St.
San Francisco, CA 94158

REQUEST DEMO

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MORE INFORMATION

For many organisations trying to work through the maze of Gift Aid HMRC rules and regulations can be daunting and confusing with conflicting advice from different sources. At Giftease Solutions, we believe Gift Aid should be a dependable risk-free income stream on which your charity can have the confidence of being HMRC compliant. 

We know for many charities the reality is Gift Aid can be a worry. Using our unique Gift Aid developed software, we can index and validate over 60,000 historical and current Gift Aid Declarations per month. We also offer an unparallel Gift Aid statistical data model which records failed declarations by reason code presenting you with a breakdown of “Secured” vs “Liability” tax claimed. By pinpointing the reason why declarations have failed, we give you the information you need to identify and repair Gift Aid Declarations.